If we've contacted you for help with research, campaigns or media work, we'll have collected information from you by either:
- talking with you over the phone, face to face or by email
- accessing your records on our case management system - if you've got advice from us before
- asking your local Citizens Advice to pass your details to us - if you've given them permission
- accessing a survey you completed - for example on our website
We'll always tell you how we'll use your information and ask your permission. For example, by signing a paper consent form, giving agreement over the phone or ticking a box online.
If we want to record an interview with you, we'll ask.
If you were contacted by a local Citizens Advice
Your local Citizens Advice will have their own policy about how they collect, use and store your information. Contact your local Citizens Advice and ask to see their policy - or check their website.
What information we ask for
We only ask for the information we need to tell your story or inform our research. Depending on how we want you to help us, this might include information about:
- your situation like family, work or financial circumstances - and how it affects you
- how you use Citizens Advice and other organisations' services - and what you thought about them
- your name and contact details - so we can keep in touch with you
- demographic information like your gender, ethnicity or sexual orientation
If you don't want to give us some personal details, you don't have to.
How we use and share your information
When we contact you we'll explain how we want to use your information - for example, we might want to:
- ask you to share your story with the media
- include your information in a report or blog as part of our research and design, campaigns, or media work
- use your information to improve our services
If we're sharing your story publicly, you can stay anonymous if you want to - we'll change some details of your story to make sure you can't be identified.
We might share your information with government or industry regulators as part of our campaigns and policy work.
Organisations we share your data with must store and use it in line with data protection law - they can't pass it on or sell it without your permission.
We only access your information for other reasons if we really need to - for example, to investigate complaints.
All staff accessing data have done data protection training to make sure your information is handled sensitively and securely.
Storing your information
Copies of your records and any new interview notes are kept securely on our internal systems.
We keep your data for up to 6 years. If your case has been subject to a serious complaint, insurance claim or other dispute we keep the data for 16 years.
Contact us about your data
You can contact us at any time and ask us:
- what information we've stored about you
- to change or update your details
- to delete your details from our records
Send us a message at email@example.com.
If you want to make a complaint
If you're not happy with how we've handled your data, you can make a complaint.