Letter to make a formal complaint about discrimination
Mae'r cyngor hwn yn berthnasol i Cymru. Gweler cyngor ar gyfer Gweler cyngor ar gyfer Lloegr, Gweler cyngor ar gyfer Gogledd Iwerddon, Gweler cyngor ar gyfer Yr Alban
You can use this template letter to write a formal discrimination complaint.
If you haven’t told the organisation about discrimination yet, it’s usually best to make an informal complaint first. Check how to make an informal complaint.
If you don’t like the response to your informal complaint, use this template letter to make a formal complaint.
We don’t send your formal complaint letter for you. Once you’ve written it you’ll need to send it to the organisation that discriminated against you.
Before you write your formal complaint, you need to:
check if a formal discrimination complaint is right for your situation
get evidence to show what happened - you’ll need to send copies of your evidence with your formal complaint
Check our advice on making a formal discrimination complaint.
Writing your letter
You’ll need to fill in some details about your problem. The template letter tool will use your answers to create your letter.
To write your letter you’ll need to include:
the name and address of the organisation you’re complaining to
details of when and where the discrimination happened
a few sentences describing what happened - including what people said and how they behaved
the protected characteristics that the discrimination was about, for example sex or race - you can use our 3-step process to check the protected characteristics
a short explanation of what you want the organisation to do about the discrimination - for example, give you an apology, pay you compensation or change their policies
the dates and details of any other complaints you’ve made about the discrimination - including complaint reference numbers, if you have any
We will not store the information you include in your letter. If you close the webpage or go to a different page, your answers will be deleted.
It might help to open our advice about formal complaints on another tab or screen to help you fill in the answers. Check our advice about how to make a formal complaint about discrimination.
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Sending your letter
There are different ways you can send your letter. You can:
download it and attach it to an email
download it and print it out to send in the post
copy and paste it into an email or the organisation's online complaints form
You need to check the organisation’s complaints process to find out how you should send your complaint. For example, if you need to fill in an online complaints form, you’ll need to copy and paste your letter into the form.
If the organisation doesn’t have a complaints process, you can send your letter in the best way for you.
You should also save a copy of the letter for your records.
Sam Hoolin
8 Park Avenue
Arlton
AL1 4CA
sam123@mail.com
01632 960001
The Giltham Arms
24 Station Road
Giltham
GT16 3LP
11 Gorffennaf 2025
To whom it may concern,
I’m making an offical formal complaint to The Giltham Arms about unlawful discrimination under the Equality Act 2010.
Summary of discriminatory incidents
The discrimination happened 30 April 2025.
I have Tourette’s syndrome, which means I sometimes shout out.
I went to The Giltham Arms with some friends and shouted out a few times in the pub. One of your bar staff came over and asked me to leave in a rude and aggressive way. I explained I have Tourette’s syndrome and how this condition affects me. The bar staff member said that doesn’t matter, ‘you’re being disruptive so you have to leave’. This was a very distressing and humiliating experience.
I’ve enclosed the following evidence in support of my complaint:
Text conversations between myself and friends on 30 April 2025 that describe what happened and statements from two customers who saw what happened.
I have contacted you about this issue before. I called The Giltham Arms on 1 May 2025 to complain about how I was treated. You said a manager would reply to me but no one called me back.
Breaches of the Equality Act 2010
Under the Equality Act 2010, it’s unlawful for an organisation to treat someone ‘less favourably’ or ‘unfavourably’ because of a protected characteristic.
What happened was unlawful discrimination because it was about the protected characteristic/s of disability.
What happened was also discrimination arising from disability under the Equality Act.
Requested actions
Please can The Giltham Arms take the following action to resolve this issue:
I would like a formal apology and I want you to improve your staff inclusion training so that disabled people won’t be discriminated against at The Giltham Arms.
I have a right under the Equality Act to make a legal claim for compensation if you don't resolve the issue.
Please respond to this complaint within 28 days.
If you don’t reply on time, I will consider sending this complaint to the relevant ombudsman or regulator. I will also consider legal action.
I hope we can resolve this issue soon.
Yours sincerely,
Sam Hoolin
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