Step 7: Sending the Simple Procedure claim form and paying the fee

How to send the claim form

You should use Civil Online to complete your simple procedure application and make your claim. You can find Civil Online on the Scottish Courts and Tribunals website.

If you can’t apply using Civil Online, you can ask to use a paper form. You have to include a note for the sheriff with the paper form explaining why you can't use Civil Online. The sheriff will decide if you have a good reason. You might have a good reason if you:

• don’t have a personal laptop, computer, tablet or smartphone
• have very poor bandwidth or limited access to the internet
• are disabled and can’t use online forms
• have limited ability to follow the form and you need help to complete it.

You can download and print off form 3A on the Scottish Courts and Tribunals website . Then you can either post it or hand-deliver it to the sheriff court. You will have to make 2 copies and pay a fee, unless you’re exempt. 

It’s important to send the claim form to the right sheriff court. This is usually the court nearest to where the person you’re taking to court lives. 

If the person you're taking to court, for example the landlord, lives in another country it might be better to start the claim in the court nearest the place where the discrimination happened. This might have been where you were living at the time. If you're not sure, get help. 

Check all the facts in the claim form are correct before you send it. There’s more information about this in taking someone to court. The claim will be registered by the court.

If you are completing the claim form on paper and are close to the time limit, it may be better to deliver it to the court in person as soon as possible or send it by recorded delivery so you have a formal record of when it was received. If you’ve completed the claim form on paper then two copies must be sent to the sheriff court.

Remember you need to have submitted the claim to the sheriff court and had the claim ‘served’ on the other side within 6 months less 1 day from the date you were discriminated against. Send the form with plenty of time to allow the court to arrange formal service or for you to arrange it.

If you’ve completed the form online you should print a copy for your records.

You’ll also need to pay a fee to start the process. You might not have to pay a fee if you’re getting certain benefits - this is called fee exemption. Check the current fees and whether you qualify for an exemption.

If you drop off the claim form at the court, you can pay the fee at the same time. You can also pay with a debit or credit card over the phone. Make sure you pay the right fee - if you pay the wrong amount, it can’t be registered and you might miss your deadline.

Under the Simple Procedure rules, you must write to the Equality and Human Rights Commission (EHRC) to say you’ve started the court process and include a copy of your claim form. Try to send this by recorded delivery. Sometimes they can get involved in the case - the legal term for this is intervening.

Reaching an agreement out of court

It’s a good idea to keep speaking to the other side once you’ve started legal action, unless they're harassing you. You might be able to reach an agreement with them.

If you do, you can stop the legal process - this is called settling. The court might encourage you to try to settle.

You can do this even if you’ve tried to reach a settlement before you started legal action.

You should ask the respondent to pay your legal costs (known as expenses in Scotland) and court fees as part of the settlement.

If you agree a settlement, get it in writing - you’ll then have a record in case they change their minds.

If you need to pause your case

You need to complete an Additional Orders Application if you want to pause the case. For example, if you’re having mental health problems or have suffered a bereavement. 

The form 9A can be found on the Scottish Courts and Tribunals Service website .